News: Careers

Long Live the Kings logo

Development & Communications Assistant

About Long Live the Kings (LLTK)

Our mission is to restore wild salmon and steelhead and support sustainable fishing in the Pacific Northwest. Since 1986, we have been advancing science, improving management, and implementing solutions to balance the needs of fish and people. LLTK envisions a sustainable Northwest with a growing human population, a thriving economy, and flourishing salmon runs. 

Our 20-member Board of Directors and 16 dedicated staff members seek broad involvement to help us accomplish our goals.  Our core values include collaboration, innovation, accountability, and inclusivity.  Our staff are located in Seattle, Hood Canal, and Orcas Island, and work throughout western Washington and the Pacific Northwest. Learn more about us in our 2025 Strategic Roadmap and on our website

Position Summary – Development & Communications Assistant

You will join our Development and Communications Team, supporting 3 full-time staff with opportunities to lead some areas of independent work. This is a part-time position at 24 hours/week (compensation range provided below).

If you’re looking to start a career in the nonprofit sector or already have some experience in administrative, fundraising, and/or communications/marketing/outreach work, and are seeking a part-time gig with big impact, we hope to hear from you. We will offer full training on the systems you’ll use, and a briefing on organizational norms and culture, expectations, etc. In short, our team will make sure you know what is expected of you, and how to do it well.

This position is based in downtown Seattle (5th & University) in our administrative offices but will be remote/hybrid during Covid-19; the ability to work remotely is necessary at this time. LLTK will provide a laptop and will reasonably accommodate other equipment needs to work remotely. You will need to provide a reliable internet connection and be able to be reached by phone (LLTK provides a $20/month cell phone stipend, paid quarterly). We are planning a return to some in-office work days for most staff on a voluntary basis this summer.  

When in the office, the Development & Communications Assistant will share an office with 2-3 other people and will be provided an electric sit/stand desk, an ergonomic chair, and standing mat.

Key Responsibilities

Development:

  • Manage donor records and acknowledgments:
    • Enter donations into Bloomerang (LLTK’s constituent database)
    • Track, assign, and craft donor acknowledgements: provide development staff with weekly lists of donors to thank with complete contact info and instructions, and ensure prompt delivery of donor tax receipts.
    • Complete regular donation reconciliation’s with the LLTK finance team
  • Support fundraising and outreach events: track and enter RSVPs in Bloomerang, draft emails, auction management, etc.
  • Support annual fundraising and communications projects and campaigns: GiveBIG, Giving Tuesday, Annual Report, etc.
  • Over time and with training, develop skills to pull complex reports and ensure data hygiene in Bloomerang
  • Over time and with training, complete applications for small grants and sponsorships (under $5,000)

Communications:

  • With oversight, draft and send emails to supporters via Bloomerang, including: fundraising appeals, acknowledgments, and program updates
  • With oversight, draft social media content for fundraising campaigns, events, and, sponsor recognition
  • Create basic design elements in applications like Canva, Adobe CS, etc.
  • Support large mailings (communicate with vendors, schedule, pick up/deliver materials, etc.)
  • Over time and with training, perform basic website updates in WordPress, set up and manage event, ticket and RSVP pages
  • Over time and with training, coordinate and track public speaking opportunities for LLTK staff
  • Over time and with guidance, become familiar with social media platforms of partner, sponsor, and community organizations working in salmon recovery, and support outreach to diverse audiences

General:

  • Participate fully in diversity, equity, and inclusion (DEI) initiatives, and work to apply a DEI lens to all work
  • Coordinate staff travel and lodging
  • Manage scheduling for internal meetings (board meetings, staff retreats, trainings, etc.) 
  • Over time, contribute to the vision and strategic direction of the organization

Ideal Experience, Skills, & Qualifications

  • 1+ years of a combination of education and experience that provides the knowledge, skills, and abilities to perform the duties and responsibilities
  • You bring something new to LLTK through your personhood, talents, lived experience, etc. – you are an addition to our culture
  • Desire to be a part of our diversity, equity, and inclusion work
  • Demonstrated experience with Microsoft Office (mainly Excel and Outlook), digital document layout and formatting (in Word, email platforms, or similar) and performing web searches
  • Commitment to learning about database management best practices
  • Familiarity with major social media platforms (Facebook, Instagram, Twitter, LinkedIn) or enthusiasm to learn 
  • Ability to plan and execute work with minimal oversight (appropriate training and ongoing support will be provided)
  • Close attention to detail
  • Ability to maintain confidentiality of donor and organizational information
  • Driver’s license, and either a vehicle or willingness to rent one when needed (LLTK covers all cost of rentals)

Additional Experience, Skills, & Qualifications

  • Experience with fundraising and/or community/outreach events (volunteer or paid)
  • Assisting with grant applications
  • Background or interest in science and environmental communication
  • Passion for protecting and stewarding nature and wildlife

Compensation, Benefits, & Location

LLTK is dedicated to centering equity. As part of that work we have made our salary scale transparent. The hourly rate for this position is $21.00-$28.50 (the range aims to accommodate those with varying years of relevant experience and/or education).

  • Paid Time Off (sick leave accrues at  1 hour for every 40 hours worked)
  • 401k with matching opportunities (after one year of employment and 1,000 hours worked)
  • Flex Spending Account 
  • Dependent Care FSA
  • ORCA Pass for commuting

Diversity, Equity, and Inclusion

Staff and Board have begun a formal process of examining ourselves and our organization with a DEI lens. Our intention is to do this work so that we can authentically embrace DEI principles as a core value that drives the success of our people, our partners, and our work. 

How to Apply

We welcome and encourage qualified people of all identities and abilities to applyPlease email to apply, letting us know how/where you heard about the opening, and include a resume (1 page max) and cover letter (1 page max) that describes your interest in LLTK, this position, your relevant qualifications and experience, and how you would be an addition to our culture. Application review begins 6/7/22; position open until filled. 

We look forward to receiving your materials. Please send them to Emily McCartan at emccartan@lltk.org.

Long Live the Kings logo (dark blue text with a grey salmon leaping between the words)

Finance Coordinator

About Long Live the Kings (LLTK)

Our mission is to restore wild salmon and steelhead and support sustainable fishing in the Pacific Northwest. Since 1986, we have been advancing science, improving management, and implementing solutions to balance the needs of fish and people. LLTK envisions a sustainable Northwest with a growing human population, a thriving economy, and flourishing salmon runs. 

Our 23-member Board of Directors, and 16 dedicated staff members seek broad involvement to help us accomplish our goals.  Our core values include collaboration, innovation, accountability, and inclusivity.  Our staff are located in Seattle, Hood Canal, and Orcas Island, and work throughout western Washington and the Pacific Northwest. Learn more about us in our 2025 Strategic Roadmap, and on our website

Position Summary – Finance Coordinator

Long Live the Kings is looking for an energetic and resourceful professional, someone who enjoys problem solving and has a knack for numbers. If you are a skilled bookkeeper with solid fund-accounting experience in recording day-to-day financial transactions and enjoys being part of a collaborative team and bringing fresh ideas to the table, this may be the fit for you. Your focus will primarily be on accounts payable and accounts receivable with growth potential to handle financial reporting, assist in budgets, and cash flow. The Finance Coordinator will help facilitate the daily financial workings of this ambitious non-profit, with an annual budget of roughly $3 million (www.lltk.org). The selected candidate will receive hands-on training in the industry’s leading fund accounting software; Abila MIP Fund Accounting and report directly to the Finance Director.

Key Responsibilities

Accounts Payable

  • Distribute invoices for coding and approval
  • Enter A/P and run checks
  • Maintain vendor 1099’s and year-end W-9 IRS reporting

 

Accounts Receivable

  • Generate reports for monthly and quarterly reimbursable billings and invoice accordingly
  • Track and invoice deliverable agreements

 

Cash Receipts

  • Coordinate with the development team to code donations
  • Maintain customers in MIP, this includes entering new customer ID’s and ensure it aligns with Development Departments CRM
  • Monthly Cash Receipts import as needed

 

Cash Disbursements

  • Manage credit card ledgers for corporate card holders
  • This includes entry into the accounting software

 

Financial Reporting/ Reconciliations

  • Generate fund reports and determine if appropriate indirect was taken
  • Perform monthly reconciliation of donations with Development Director and lead on any reclass entries
  • Monthly reconciliation of Credit Card Payables account

 

Administrative Duties

  • Participates fully in diversity, equity, and inclusion (DEI) initiatives, and works to apply a DEI lens to your work
  • Timesheets
    • Create new timesheets for each staff annually
    • Update when needed throughout the year
    • Ensure timesheets are received for monthly payroll
  • Enter budgets into MIP annually
  • Manage meeting invites for Finance Committee (quarterly/ as needed)
  • Send out annually and track receipt of Conflict of Interest policies
  • Ensure and track proper review and sign-off of Executive Director’s timesheet, expense reimbursements and CC ledger
  • File management both physical and uploaded into MIP (Bank Recons & Deposits)
  • Assist in annual audit
  • Point person for our general liability insurance (event and project needs)
  • Enter monthly distribution codes into MIP

Ideal Experience, Skills, & Qualifications

  • 1+ years of fund accounting experience
  • Proficient in Microsoft Office Excel
  • Excellent time management
  • Ability to work independently
  • Experience working with MIP Fund Accounting software preferred
  • Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment, or the willingness to quickly learn and do so.

Additional Experience, Skills, & Qualifications

  • Passion for protecting and stewarding nature and wildlife
  • Experience working with diverse partners and stakeholders

Compensation, Benefits, & Location

$55,000-63,000 annual salary, depending upon qualifications. Candidates seeking an offer above this salary range need not apply. Generous benefits provided including:

  • Paid Time Off (Vacation, Sick, Holiday, Personal)
  • Health Insurance
  • Life Insurance
  • Dental insurance
  • Health Reimbursement Account (HRA)
  • 401k with matching opportunities (after one year of full-time employment) 5%
  • Long Term Disability Insurance
  • Flex Spending Account
  • Dependent Care FSA
  • ORCA Pass for commuting

This position is based in downtown Seattle (5th & University) in our administrative offices  Some work may be remote, but regular office presence is required to execute the position’s duties.

Diversity, Equity, and Inclusion

Both staff and Board have recently begun a formal process of examining ourselves and our organization with a DEI lens. Our intention is to do the work so that we can authentically embrace DEI principles as a core value that drives the success of our people, our partners, and our work.

How to Apply

We welcome and encourage qualified people of all identities and abilities to apply. Please email to apply, letting us know in the text of the submission email where you saw the job posted or how you heard about it, and include a resume and 1-page cover letter that describes your interest in this position and your relevant qualifications and experience. Priority review given to applications received by January 20th, 2022; position open until filled.

We look forward to receiving your materials. Please send them to Allegra Horioka at ahorioka@lltk.org. We’re a small team and politely request that follow-up calls or emails be restricted to technical questions or necessary accommodations having to do with applying.